How to Delete And Void Employee Paychecks in QuickBooks Payroll

This article is all about how to fix delete and void employee paychecks in QuickBooks Payroll and when you require to do it. You can cancel, delete or void payroll paycheck or direct deposit payments at any time, The article gives you a. brief about the issue just by following the below steps. Learn multiple ways by contacting our QuickBooks Pro Advisor by contacting :+1-844-405-0904

Do you require to adopt changes to a paycheck or cancel direct deposit? Then you must refer to this article to follow the steps if you have done something wrong mistakenly that needs to be corrected. Points to make them correct are listed below:

• Created or introduced a duplicate paycheck
• Put the wrong information on a paycheck that includes hours, deductions, additions, or paycheck or pay period dates
• Wrong or incorrect gross or net pay
• Wrong or incorrect work locations

Should I Delete or Void Employee’s Paycheck?

By keeping in mind your processing time and payroll service. QuickBooks might allow you to do either you want to delete or void a paycheck.

1. Delete a paycheck: It removes the transaction from your payroll. Only if you are eligible to do this if the paycheck has not been processed yet.
2. Void a paycheck: It allows you to change your paychecks records and updates the paycheck dollar amount to zero. To maintain your books you have to do fewer adjustments to it. It doesn’t stop a direct deposit from processing and you will not get return funds from it. 

Steps to Delete and Void Employee Paychecks in QuickBooks Payroll

Here you will know the steps you have to take to delete and void employee paychecks in different QuickBooks Payroll services discussed below for direct deposit processing deadlines. Also, go through the steps to delete your direct deposit paychecks. 

Note: Before starting to follow the below steps, you must be aware of which payroll service you are currently using, if you don’t know then check out first then proceed with the further.

QuickBooks Online Payroll Enhanced

Allowing to delete a paycheck in QuickBooks Online Payroll Enhanced will be dependent on your processing time. Follow the below steps if you are working with QB Online Payroll Enhanced:

• To begin, choose the Payroll and then click on the Employees
• Now choose the Paycheck list, you will get this option under the Run Payroll
• Choose the check(s) that you would like to delete from the list
• Delete or void a paycheck will work smoothly:

1. Delete: You will only be able to see this option if the direct deposits are still not processed or the [paycheck is not a direct deposit.
2. Void: You will only be able to see this option if you specified that the check has been cashed

• Now you have to choose the I understand that this action cannot be undone checkbox
• Once you are ready to do it, just choose Delete Paycheck or Void Paycheck by clicking on it, through this you will confirm the action

You can take QuickBooks Online Payroll support to delete paycheck.

QuickBooks Desktop Payroll

In this, you have to go through the two steps to delete or void employee paychecks in QuickBooks Desktop Payroll. So let us move to the steps defined below: 

Step 1: Trying to delete the paycheck: If you haven’t sent the paycheck to the payroll service, you can delete the paycheck

• To start, choose the Banking menu and then click on the Use Register option
• Now choose and open the check-in question
• You have to choose the Delete at the top of the paycheck
• Now hit the Enter option in the pop-up box

Step 2: If you are not able to Delete the Paycheck 

Once you have sent payroll to QuickBooks then you will be able to void the paycheck. Although by depending on your processing time, the debit from your bank account for paying your payroll taxes and direct deposits might not be stopped. 

Note: It must be kept in your mind that if you are voiding in a prior quarter/year adjustments will be needed. If you are working with QuickBooks Desktop Payroll Assisted, then you have to contact us to get to know more about this from our experts.

How to Void and Send Employee Direct Deposit Paycheck

We divide the steps into two fragments so that you can easily void and send employee direct deposit paycheck without any difficulties. These steps are listed below:

Step 1: Void direct deposit paychecks

• To begin, you have to visit the Employees menu and then click on the Edit/Void Paychecks.
• Now make changes in the Show paychecks through/from dates to the date of the paychecks that you are willing to void, then hit the Tab on your keyboard.
• Choose the check-in question and then click on the Void by scrolling up/down.
• Inside the pop-up box, you will have to enter that specifies Yes and then choose the Void by clicking on it.
• To agree to the terms and conditions(t&c), you must have to choose the checkbox of voiding the paycheck. Once you have chosen, i.e. agreed to all conditions mentioned above on your screen.

Note: Repeat the steps from steps 1 to 5 as required to include all checks that need to be voided.

Step 2: Send the voided paychecks

• In the starting step, you have to reach the Employees menu and then choose the Send Payroll Data by clicking on it.
• Now choose to Send. You are unable to check out any direct deposit to send, but this process lets your system know that you want to cancel the paychecks.
• Manually enter your Payroll PIN, once entered, then choose the OK option by clicking on it.

QuickBooks Online Payroll(Including all other versions)

In this, you have to follow the two steps to delete or void employee paychecks. So let us move to the steps defined below: 

Step 1: Attempt to delete the paycheck

After checking out the processing time of your payroll service, might you will be able to delete the paycheck by following the simple and easy steps listed down:

• To start, Choose the Payroll and then click on the Employees.
• Now choose the Paycheck list, you will get this option under the Run Payroll by scrolling up or down.
• Now go for selecting the paycheck(s), you would like to delete from the list.
• In the end, hit the Yes option.

Step 2: If you are not able to delete the paycheck

If any hidden issue arises or you are unable to implement the above steps appropriately, at that moment what is left now is to contact us to connect to a payroll expert that void a paycheck. 

Intuit Online Payroll Enhanced

Although by depending on your processing time, you might be able to delete the paycheck in Intuit Online Payroll Enhanced. But for this, you have to go through some easy and simple steps in the given order.

• First of all, you have to go to Payday and then choose the Paycheck List by clicking on it.
• Now choose the paychecks, you are willing to delete from the list.
• Make a selection of Date and then hit the OK option to confirm the delete operation.

1. If you are using a paper check then it specifies the option to delete it
2. If you are using a paper check but it does not come inside the most recent one or a direct deposit check, your system doesn’t permit you to delete it. At that time, you must visit the (?) Help section of your product. Alternatively, you can either choose to Contact us just to get in touch with our highly qualified dedicated payroll experts.

Intuit Online Payroll Full Service

We divide the steps into two fragments so that you can easily delete the paycheck without any difficulties. These steps are straight down below:

Step 1: Attempt to delete the paycheck

However, depending on the processing time of your payroll service, we thought you might be able to delete the paycheck.

• First of all, Go to the Home tab, inside it move to Related Activities and then choose View Paycheck List
• Now choose the paychecks you would like to delete from the list. To delete it, you have to choose the Delete and hitting it

Step 2: If you are not able to delete the paycheck

If any issue interrupts your work or you are unable to implement the above steps appropriately, at that moment what is left now is to contact us to connect with our dedicated payroll expert that void a paycheck. 

What next to do?

If the cancellation of payments will pass, your workers will get their money in their bank accounts on the pay date. It is up to you, either void the payments and gather the money back from your employee or contractor. If this is unable to happen, you may qualify to request a direct deposit reversal.

The EndMost Note

Hope now you’ll be able to delete and void employee paychecks in QuickBooks Payroll by referring to this article. But if any issue occurs, then you can contact our QuickBooks Support. Our certified expert from Intuit will always try their best to find the right solution for the query.