How to Receive Inventory in QuickBooks Desktop

WizXpert is again here to tell you about how to receive inventory in QuickBooks Desktop. Before receiving inventories with or without in QuickBooks Desktop, you must be familiar with the QuickBooks Desktop login procedure. If you are facing errors then go through the steps to settle them right now. To learn about QuickBooks Desktop issues completely, stay connected with our pages our dedicated QuickBooks Support experts update the relevant post regularly. You can reach us through the 24/7 support customer care helpline number: +1-844-405-0904

QuickBooks Desktop helps you in receiving inventory with or without a bill once you have recorded on purchase. Recording the inventory received and the corresponding, if you have, updates the quantity at the same time for each particular item and is payable to the vendor.

Different Methods to Receive Inventory in QuickBooks Desktop

How to Receive Inventory with a Bill

Here you will learn about how to receive inventory with a bill in QuickBooks Desktop. We suggest you use this option if you received the items and the correlated bills for them. When you receive inventory with a bill in QB desktop, you have to follow the separate steps for both Windows and Mac to perform the same operation.

Receive Inventory with a Bill For Windows

• In the first step, click on the Receive Inventory from the drop-down menu and then choose the Receive Inventory with Bill by scrolling up or down.
• On the Enter Bills Window, you will see:

• Choose the vendor name from the drop-down menu
• To receive the purchase order for the bill, you have to choose the Yes option
• Select the correct PO and then click on the OK option
• Now review the information on the bill. It is mandatory to check out all the details filled inside the bill.

Note: Always remember instead of Memo field, any fields that were filled on the PO are carried over to the bill.

• In the end, click on the Save and Close option to finish it
• Once you are ready to pay the bills then proceed to pay bills instantly

Receive Inventory with a Bill For Mac

• To start, visit to the Vendors and then click on the Receive Items option

Note: By using a Transaction Center, you can also enter a bill

• Now you have to manually enter the vendor’s name, amount due, date, reference number, and payment terms.
• (This is an optional field) Now enter a memo about the bill, the memo you will enter can be displayed on the reports specifying the bills.
• Click on the Items tab
• Do you want to write a purchase order for the items?. In this you have two options: either go for Yes else No option.

• Yes: You have to select the purchase orders containing the item you are receiving. Once you are ready to choose it then click on the OK option
• No: Enter the items in the detail area, it is just for editing the necessary changes.

• For entering the shipping charges or taxes, you have to choose the Expenses tab
• In the end, simply click on the Save option

How to Receive Inventory without a Bill

From here you will know about how to receive inventory without a bill in QuickBooks Desktop. We recommend you use this option if you received the items and the vendor didn’t provide the bills for them yet. It leads to the item receipts which increases both your inventory asset account as well as account payable.

When you receive inventory without a bill in the QB Desktop, you are required to refer to the separate steps for both Windows and Mac to do a similar operation.

Receive Inventory without a Bill For Windows

• To begin, click on the Receive Inventory from the drop-down menu and then choose the Receive Inventory without a Bill by scrolling up or down.
• On the Enter Bills Window, you will see:

• Pick the vendor name from the drop-down menu
• To receive the purchase order for the bill, you have to choose the Yes option
• Select the correct PO and then click on the OK option
• Now review the information on the Item Receipt. You must have to verify the details put inside the item receipts.

Note: Always remember instead of the Memo field, any fields that were filled on the PO are carried over to the item receipts.

• In the end, click on the Save and Close option to finish it
• Once you receive the bill for the inventory then you have to proceed to Entering bills against Inventory.

Receive Inventory without a Bill For Mac

To receive inventory without a bill for Mac you have to follow two simple steps. These steps are defined below:

Step 1: Creating an item receipt

• First, visit to the Vendors and then click on the Receive Items
• Now you have to choose New on the left panel or the plus sign(+) option will get it by scrolling down in the list
• Choose the name of the vendor
• Have you ever written a purchase order for the orders?. To do this you have two options: either go for Yes option or No option. To proceed with any of the options check out the description defined below.

• Yes: Choose the purchase orders containing the items that you are receiving, then click on the OK option
• No: Put the items in the detailed area and then adopt the necessary changes and make it done.
• In the end, simply hit the save option and keep all the changes you have previously done.

Step 2: Enter a bill when you receive the goods

• To begin, you have to reach out to the Vendors and then click on the Enter Bill for Received Items
• Now manually enter the vendor name and then choose the Tab 
• Select the item receipts for the bill and then click on the ok option
• If you are willing to modify something in the date shown and amount of the bill, do it if necessary otherwise proceed with the existing bill
• It is an optional step, if you want to do it then choose the Expenses tab for entering the shipping charges and all your taxes.
• Now enter the vendor’s items
• Ensure that the amount due will be equivalent to the amount mentioned on the bill. If there is a difference or change in both the amounts then choose the Recalc option

As we mentioned in one of our articles that Receive inventory in QB Desktop is a part that comes inside the Account Payables workflows(A/P). If you are having any kind of interest to know about a complete list of workflows and other vendor-related transactions then check out the article and get effective information from us.

Ending Words

Thanks for staying here. Hope, you find this article helpful to fix your query based on receive inventory in QuickBooks Desktop. By reading our article you’ll be able to receive inventories with or without a bill in QB Desktop. But, if you are confused about manually implementing any of the steps or you are stuck at the steps, then we have error support services for you. To fix your QuickBooks Desktop errors, get in touch with our Intuit Certified ProAdvisors and troubleshoot your queries through the toll-free number +1-844-405-0904 and see we are right for you.