Looking for QuickBooks keyboard shortcuts? Here’s a complete guide with a complete list of Shortcut keys with their relevant action for QuickBooks. Read the complete article to learn the different shortcut keys to perform multiple actions in QuickBooks, Go through the article and build up your understanding to perform the operations with shortcut keys, you will find here that we have listed shortcuts for all the features QBD offers, so that you may implement it easily in your work. For more info or assistance contact our QuickBooks ProAdvisor Toll-free: +1-844-405-0904
People like shortcuts. Luckily there are some QuickBooks Desktop keyboard shortcuts that we have mentioned in this article. You can use your keyboard instead of a mouse or trackpad to save your time.
Table of Contents
QuickBooks Desktop Keyboard Shortcuts for Windows
Editing Transactions/List
| KEYS | ACTION |
| Ctrl+Del | You can delete the selected line in a transaction with this key |
| Ctrl+Ins | You can insert a blank detail line in a transaction with this key |
| Ctrl+Alt+Y | You can copy the line in an invoice with this key |
| Ctrl+Alt+V | You can paste the copied line to the intended row in the invoice with this key |
| Ctrl+N | You can create a new transaction or list item with this key |
| Ctrl+D | You can delete the current transaction or list item with this key |
| Ctrl+E | You can edit an item in an item list or in a register with this key |
| Ctrl+O | You can check in the write check/cheques windows or in the check register: You can use Ctrl+O to copy the check. You can then use Ctrl+V to create a copy of that check if you are in the check register. |
| F5 | Refresh list. You can see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and reclaim the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed. |
| Ctrl+H | Transaction History (used inside a transaction). |
Opening Windows/List
| KEYS | ACTION |
| Ctrl+W | You can write Checks/Cheques |
| Ctrl+Q | Quick Report |
| Ctrl+Y | Transaction Journal(Used inside a transaction) |
| Ctrl+J | Customer Center |
| Ctrl+A | Chart of Accounts |
| Ctrl+I | Create Invoices |
| Ctrl+L | Open a list-If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice detail, this will open the list associated with that dropdown |
| Ctrl+U | Use the item if you have just Ctrl+L to open the list from a transaction |
| Ctrl+R | Use register |
| Ctrl+G | If you are on a register for an account, entering Ctrl+G will take you to the register for the “transfer” account related to the line you have chosen |
| Ctrl+ F | Find |
| F1 | QuickBooks Help |
| F2 or Ctrl+1 | Product Information Screen |
| F3 | Search. If you have the product information window open (by pressing F2), pressing F3 here will open the tech help window. With the help of this key, you can get a broad range of systems and diagnostic data. As well as being a Quick way to view support and technical document. That relates to QuickBooks operations (Ctrl-2 is an alternate) |
| F4 | QuickBooks Technical Support Helper |
| Esc or Ctrl+F4 | Close Active Window |
| Ctrl+F6 | Move to the next open window and make it active. |
Maneuvering
| KEYS | ACTION |
| + | Increase the number in a form, such as a check/a cheque number or invoice number |
| Alt+S | Save transaction |
| Alt+N | Save transaction and go to the next transaction |
| Alt+P | Go to the previous transaction |
| Tab | Go to the next field |
| Shift+Tab | Go to the prior field |
| Up arrow | Go to the previous line in a form |
| Down arrow | Go to the next line in a form |
| Page up | Move to the previous page in a form area or report. |
| Page Down | Move to the next page in a form area or report |
| Ctrl+Page Up | Move to the first item a list or register |
| Ctrl+Page Down | Move to the last item in a list or register |
| Ctrl+Enter | Record |
Opening/Closing QuickBooks
| KEYS | ACTION |
| Ctrl | With this key, you can start QuickBooks without a company file |
| Alt | With this key, you can suppress the desktop |
| Alt+F4 | With this key, you can exit from QuickBooks |
Data Keyboard Shortcuts
| KEYS | ACTION |
| + | Advance to the next day |
| – | Previous day |
| T | Today |
| W | First day of the Week |
| K | Last day of the Week |
| M | First day of the Month |
| H | Last day of the Month |
| Y | First day of the Year |
| [ | The same day in the previous week |
| ] | Same-day in next week |
| ; | Same date last month |
| ‘ | Same date next month |
| Alt+Down arrow | Opens the calendar for date selection |
Memorized Transactions
| KEYS | ACTION |
| Ctrl+M | Memorize the current transaction. This open the memorize transaction window |
| Ctrl+T | Opens the Memorized Transaction List |
Misc Keyboard Shortcuts
| KEYS | ACTION |
| Ctrl+P | |
| Ctrl+R+P | With the help of this key, you have been attempting to register QuickBooks and you have been given a “validation code”, you can easily move to the registration window where it asks you for this code without having to go through all the normal steps for registration. After that, Open QuickBooks and then choose Help and then about QuickBooks, then Press Ctrl+R+P. After that, you have to enter your validation code |
| Ctrl+K | QuickBooks Service Keys |
| Ctrl+Alt+Y | Select “Help” from the QuickBooks menu, then select the QuickBooks option that you should see at the bottom of that menu. This opens the “splash screen” that shows your license and other info. At this point, press Ctrl+Alt+Y and you will get a window. That lets you “enter year-to-date amounts for payroll. |
| F2 and Ctrl+B+Q | Press F2 then Ctrl+B+Q. Click OK or close the Product information screen. |
Standard Text Editing Keyboard Shortcuts
| KEYS | ACTION |
| Ctrl+Z | Undo |
| Ctrl+X | Cut |
| Ctrl+C | Copy |
| Ctrl+V | Paste |
| Del | Delete a character to the right |
| Backspace | Delete a character to the left |
| Home | Go to the first character in the field |
| End | Go to the last character in the field |
| Ctrl+Right arrow | Move to the next word in a current text field |
| Ctrl+Left arrow | Move to the previous word in a current text field |
Quick Reports Keyboard Shortcuts
| KEYS | ACTION |
| Ctrl+q | On any applicable item: open Quick report |
| Arrow Up/Arrow Down | Go up / go down one line |
| Enter | Show item detail / QuickZoom on a report |
| Ctrl+a | Hide/ show header |
| Ctrl+p | Print report (or alt+t) |
| Alt+d, then down arrow | Change Date Range of Report |
| Alt+i | Email report as Excel or PDF |
Managing Invoices Keyboard Shortcuts
| KEYS | ACTION |
| Alt+p/Alt+n | Go to previous / go to next invoice |
| Ctrl+p | Print invoice (or alt+t) |
| Tab/Shift+Tab | Jump to next / jump to a previous invoice field |
| Alt+a | Save and close |
| Alt+s | Save and New |
Chart of Accounts
| KEYS | ACTION |
| Ctrl+A | Open Chart of Accounts |
| Arrow Up/Arrow Down | Go up one line / down one line |
| Home/End | Go to beginning / go to the end of the account list |
| A…Z | Type name of the account to select automatically |
| Ctrl+R | Open Register (for asset, liability and equity accounts) |
| Ctrl+Q | Open Quick Report for item |
| Ctrl+E | Edit Account |
| Ctrl+U | Use Account |
| Ctrl+D | Delete Account |
Access Main Functions / Windows
| KEYS | ACTION |
| Alt+C, then Enter | Company – home |
| Alt+U, then Enter (or Ctrl+J) | Customer Center: Customers & Jobs list |
| Alt+O, then Enter | Vendor Center |
| Alt+Y, then Enter | Employee Center |
| Alt+R then Enter | Report Center |
| Ctrl+I | Customer Center – Create Invoice |
| Ctrl+R | Use Register / select account |
| Ctrl+W | Write a new check |
| Ctrl+T | Open memorized transaction list |
| Ctrl+Y | Open transaction journal |
| Ctrl+A | Open Chart of Accounts |
| Esc | Close the active window (or ctrl+f4) |
| Ctrl+Tab/Ctrl+Shift+Tab | Go to next / go to the previous Window with multiple sub-windows open |
QuickBooks Desktop for Mac (applies to the USA only)
Navigate around QuickBooks
| Action | Keyboard shortcut |
|---|---|
| Open the Help window | Command + ? |
| Minimize current window | Command + M |
| Open Preferences | Command + , (comma) |
| Open the Product Information window (Product and License number, company file location, etc) | Command + 1 |
| Open the Find Transaction window (Transactions, invoices, etc) | Command + F |
| Hide QuickBooks | Command + H |
Data fields on forms
| Action | Keyboard shortcut |
|---|---|
| Go to the next data field | Tab |
| Go to the previous data field | Shift + Tab |
| Copy, paste, undo, cut | Command + C, Command + V, Command + Z, Command + X |
| Increase or decrease the check or form number by one | + or – |
| Delete the character to the left | Delete |
Date fields on forms
| Action | Keyboard shortcut |
|---|---|
| Advance a day | + |
| Back a day | – |
| Go to today | T |
| Go to the first day of the week | W |
| Go to the last day of the week | K |
| Go to the first day of the month | M |
| Go to the last day of the month | H |
| Go to the first day of the year (Jan 1) | Y |
| Go to the last day of the year (Dec 31) | R |
Forms and transactions (invoices, expenses, etc)
| Action | Keyboard shortcut |
|---|---|
| Add a new transaction line | Command + Y |
| Delete selected transaction line | Command + B |
| Open the full list for the selected dropdown menu (product, service, customer, etc) | Highlight the ▼ dropdown menu, then press Command + L |
| Move between pages on forms and reports | FN + ↑ or ↓ |
| Print form (or list) | Command + P |
| Memorize current form and its transactions | Command and + (plus) |
| Open transaction history (for current form) | Command + U |
Lists (Customer Center, Account Register, Item List, etc)
| Action | Keyboard shortcut |
|---|---|
| Create a new item on a list (account, customer, product or service, etc) | Command + N |
| Edit an item on a list (account, customer, product or service, etc) | Command + E |
| Delete an item on a list (account, customer, product or service, etc) | Command + D |
| Open an Account Register | Command + R, then select an account |
Start a new task anywhere in QuickBooks
| Action | Keyboard shortcut |
|---|---|
| Create a new invoice | Command + I |
| Create a new check | Command + K |
| Open the transaction journal | Command + T |
| Open the Chart of Accounts | Shift + Command + A |
| Open the Customer Center | Shift + Command + J |
| Open the Employee Center | Shift + Command + E |
| Open the Item list | Shift + Command + I |
| Open the Memorized Transactions list | Shift + Command + M |
| Open the Vendor Center | Shift + Command + V |
Open, set up, and close QuickBooks
| Action | Keyboard shortcut |
|---|---|
| Open a company file | Command + O |
For further assistance dial QuickBooks Support Phone Number +1-844-405-0904.