Keyboard shortcuts for QuickBooks Online are combinations of keys that help QBO users perform their tasks more efficiently. These keyboard shortcuts are designed to benefit employees and ease the QBO user’s experience and speed up the navigation within the software. This article deals with the shortcuts for QuickBooks Online and the importance of shortcuts too. If you have any query related to this article, contact us:+1-844-405-0904
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How important are keyboard shortcuts for a user?
With the help of keyboard shortcuts, users perform tasks quickly and more efficiently. By not going and looking for commands in the menu and then selecting options users quickly press some keys and perform an action, allowing users to save a great time.
Keyboard Shortcut vs mouse
We all know the mouse is faster than the keyboard, but selecting a command from the menu takes more time than using a keyboard with some shortcut keys used to go to the item.
Basic keyboard Shortcut and their functions for any program
List of some basic computer keyboard shortcuts that users can easily make use of while using any computer program
- To go to the File menu of the current program press Alt +F
- For the Edit option in the current program press Alt + E
- For Universal help for any program press F1
- To select all text in the document press Ctrl + A
- To Cut the selected item press Ctrl +X
- To remove the selected item press Ctrl + Del
- To Copy the item selected press Ctrl + C
- To Paste the selected item press Ctrl + V
- Move left /right/ up /down using the Arrow keys
- To Save any file Ctrl + S
Keyboard Shortcut Guide for Quickbooks Online
Some important keyboard shortcuts for PC and Mac users that are very useful and can be easily used by the QBO users while using the program to perform a certain task are:
1. While using in browsers like Chrome or Firefox (* For Mac users Use the Cmd key in place of the Ctrl or Alt key)
- For Invoice press Ctrl+Alt+I
- To go to Write Checks press Ctrl+Alt+W
- For the Expense command press Ctrl+Alt+X
- To go to Receive Payments press Ctrl+Alt+R
- For an Estimate press Ctrl+Alt+E
- For List press Ctrl+Alt+L
- To get to the Accounts command press Ctrl+Alt+A
- To go to the Customers item press Ctrl+Alt+C
- For Vendor press Ctrl+Alt+V
- To Search transactions press Ctrl+Alt+F
- For Help press Ctrl+Alt+H
- To Access Shortcut List press Ctrl+Alt+/
- For New Window press Ctrl+N
- To search for any text press Ctrl+F
2. Keyboard Shortcuts for QuickBooks Online for Transaction Pages like Invoice, Expense, etc.
- To Save & Close press Ctrl+Alt+D
- To Save & New press Ctrl+Alt+S
- To Save & Send press Ctrl+Alt+M
- To Exit the transaction press Ctrl+Alt+X
- To Cancel press Ctrl+Alt+C
3. Keyboard Shortcuts for QuickBooks Online while entering Date
- For Today press T
- For Next Day press +
- For Previous Day press –
- For the First Day of the Year press Y
- For the Last Day of the Year press R
- First day of the Month press M
- Last day of the Month press H
- For the First Day of the Week press W
- For the Last Day of the Week press K
4. Keyboard Shortcuts for QuickBooks Online to Open Calendar
Make use of the keyboard shortcut Alt+down arrow to open a Calendar from the icon which is on the right of the date field.
5. Keyboard Shortcuts for QuickBooks Online to Zoom In or Out hold Control Key and scroll up or down using the mouse
Use shortcut keys on the keyboard Ctrl+ or Ctrl – to zoom out or in respectively.
6. Keyboard Shortcuts for QuickBooks Online To Calculate
Use Shortcut keys to do calculations. In the quantity field, type the calculation and hit the tab.
For example, 2*4=8 type 2*4 and hit the tab, and the result will be calculated and entered in the field.
- To Add use + key
- To Subtract use – key
- To Multiply use the * key
- To Divide use/key
- For Group use ( ) key
7. Other Keyboard Shortcuts for QuickBooks Online to move around the fields in the forms of QBO
- To go forward use the Tab key
- To go back use Shift+Tab
- To tick check on a checkbox field use Space Bar
- To move around in the Journal Entries use the Up and down Arrow keys
- To move between transactions in the register using the Up and down Arrow keys.
8. Shortcut for choosing items in drop-downlist
- For choosing items you have to press the Tab button until and unless you reach the field.
- For opening the list you have o press Alt + Down arrow.
- If you want to move through the items that are in the list then use the up arrow and the down arrow.
- Then press the Tab button to select the items and move to the next field.
- If you just want to scroll up and down through the items in the text box then you have to press Ctrl + down arrow and Ctrl + up arrow.
9. Shortcut for save forms
- If you want to save forms press Alt + S.
- In case you are using firefox and chrome then use Alt + Shift + S and if you are a Mac user then Option + Control + S.
10. Shortcut keys for adjusting the print alignment
- You have to select the verticle and horizontal field after that press + and – to raise the number or lower it respectively.
Note* Remember one thing you have to use the numeric keypad button.
11. Create a Desktop shortcut for QuickBooks Online
- First of all, you have to close all the open windows, you can minimize windows also.
- After that, you have to open the browser which you normally use for QuickBooks Online.
- After doing the above steps you have to log in to your QuickBooks online account.
- Now for making a shortcut you have to drag and drop the View site information icon to the desktop screen.
Hope you find the above keyboard shortcuts helpful while using Quickbooks Online